Soldiers who are under orders to deploy for a period greater than 30 days are authorized to store one POV in the POV storage lot. Any individual may in-process a POV into or out-process a POV from the POV storage lot on behalf of a Soldier, so long as the following conditions are met: (1) the Soldier is otherwise authorized to use the POV storage lot; and (2) the individual acting on behalf of the Soldier has a valid Special Power of Attorney (SPOA) from the Soldier with specific language that grants the individual authority over the vehicle to be stored. The individual acting on behalf of the Soldier will present a copy of SPOA to the POV storage lot processing team when in-processing or out-processing the POV. The POV storage lot processing team will maintain a copy of the SPOA as part of the POV packet.
Procedures for In-Processing Vehicles
a. All deploying Soldiers must have an appointment to turn in a vehicle to the storage lot.
(1) 24-hour notice is required for processing an individual vehicle. A minimum of five (5) days is required for units processing five (5) or more vehicles.
(2) It is advised that units stage vehicles that are going to be stored in the POV storage lot a day prior in the unit area and conduct pre-inspections of POVs and follow instructions listed in Enclosure 3 to ensure a faster processing time. Average time of processing each vehicle for turn-in is 15 - 20 minutes. Vehicle turn-in will not be scheduled for the same day as manifest. Units scheduling vehicle turn-in need to have an accurate count of vehicles to be processed when making the appointment, to ensure appropriate personnel are available at the POV storage lot for the appointment. There will be no vehicles processed during the hours of darkness.
b. POVs are defined as passenger cars, pick-up trucks, and motorcycles used as daily transportation. Dirt bikes, ATVs, jet skis, RVs, boats, and other recreational vehicles are not authorized to be stored in the POV storage lot. Storage of recreational vehicles can be coordinated through Outdoor Recreation at (785) 239-2363.
c. The following documents are required to turn-in a vehicle:
(1) Copy of deployment orders.
(2) Vehicle registration (must be current).
(3) Proof of insurance (must be current).
(4) Valid driver's license.
(5) Military ID (must be current).
(6) In-Processing Worksheet.
(5) Vehicle key (spare is sufficient).
(8) FR Form 904 Inspection Sheet (5 copy form - provided by POV Storage Lot personnel).
(9) Special Power of Attorney (as required).
(10) Digital Photos may be added to the packet. Digital photos will have proof of date no more than seven (7) days from the date of turn-in
d. Vehicles will be cleaned prior to turn-in. No personal items are authorized to be stored inside the trunk or cabin compartment space other than those considered part of the vehicle (spare tire, jack, in-dash stereo, etc.). A small emergency tool kit can be stored in the trunk. Loss of personal property stored in the POV storage lot will not be reimbursable by the Government. Vehicle covers and "vehicle bras" must be removed. Any loose stereo equipment must be removed. Truck tool boxes permanently mounted in the bed of a truck must be empty except for a small tool set and jumper cables. All windows must be rolled up and the factory locks activated.
e. The vehicle may be moved by POV lot personnel while in the POV storage lot to meet operation requirements of the storage lot. Therefore, it is imperative that owners leave a key to the vehicle in the packet.
How to Prepare your Vehicle for Storage
1. CLEAN YOUR POV INSIDE AND OUT
This makes the inspection of your vehicle easier and eliminates the potential for rodents entering your vehicle or accumulation of odor because of food left inside the vehicle. Mold and mildew may also form in a vehicle that is stored for a long time. Washing your vehicle inside and out will help eliminate these problems. You may also want to purchase a container of dehumidifying crystals before storage.
2. REMOVE ALL PERSONAL PROPERTY FROM YOUR POV
Loss of personal property left in your vehicle may not be compensable by the government. All personal property such as shoes, clothes, tools, CD's, CD cases, tapes, car seats, TA-50, paperwork, etc should be removed and stored with your personal property.
3. REMOVE ALL EASILY REMOVEABLE ACCESSORIES FROM YOUR POV
There are maximum allowables under claims regulations regarding radios, tape players, CD players, DVD players, speakers, amplifiers, etc. If these items can be removed from your vehicle, it is HIGHLY RECOMMENDED that they be removed.
4. HAVE LESS THAN 1/4 TANK OF FUEL IN THE POV
For safety precautions regarding your POV, other POVs, and employees of the storage lot, your vehicle should have NO MORE THAN 1/4 tank of fuel when in storage. Having the minimum fuel in your vehicle will also make it easier to add fresh fuel if your vehicle is stored for an extensive period and the fuel gets stale. It is recommended that you add Fuel Stabilizer (STA-BIL) to your fuel tank before storage.
5. MAKE SURE ALL FLUID LEVELS ARE AT THE PROPER LEVEL
Having all your fluid levels in your vehicle at the proper levels prior to storage will decrease your chances of having any problems with your vehicle when you pick it up. Top off the engine oil, transmission oil, power steering fluid and brake fluid before you store your POV.
6. HAVING PROPER TIRE AIR PRESSURE IN ALL FOUR TIRES
It is HIGHLY RECOMMENDED that you have the proper air pressure in all tires during storage. This will help keep your tires in good condition and decrease the chances of them going flat during storage. Refer to your operator's manual for the correct air pressure for your vehicle. Most vehicles have different tire pressures for the front tires and rear tires.
7. DETERMINE IF YOU WANT TO MAINTAIN INSURANCE ON YOUR POV
It may be wise to maintain your current vehicle insurance during the entire storage period. Discuss all your options with your insurance company, it will be able to help you and discuss your options. You will need to provide proof of current insurance to in-process and out-process your vehicle from the POV storage lot.
Procedures for Out-Processing Vehicles
a. The following documents are required to pick-up a vehicle:
(1) Vehicle registration (the State of Kansas has granted a seven day extension for expired registrations. This form will have to be verified and signed by the Soldier's commander).
(2) Proof of insurance (must be current).
(3) Valid driver's license.
(4) Military ID (must be current).
(5) Vehicle key (spare is sufficient).
(6) FR Form 904 Inspection Sheet (pink copy).
(8) Special Power of Attorney (as required).
b. If the vehicle registration is expired (for the state of Kansas), the owner must complete a Seven Day Registration Extension Card signed by the Soldier's Company Commander prior to picking up the vehicle. The card should remain in the vehicle at all times while the vehicle is being driven until the registration has been renewed. The owner of the vehicle is the only authorized driver during the seven day extension period. If registration is from a state other than Kansas, the owner of the vehicle must determine if there is an extension policy for the state of registration.