The Administrative Services Division provides oversight, training, and guidance for the Document Management Program in record-keeping, Army addresses, correspondence preparation, office symbols, official mail and distribution, forms and Freedom of Information Act/Privacy Act requests.

Administrative Services exists to service and meet the needs of our customers. We embrace the best practices available through a transparent partnership with community stakeholders while demonstrating a culture of integrity, compassion, and continuous improvement supported by technology while providing that best practices service to our customers.

Freedom of Information Act (FOIA) / Privacy Act

The Fort Riley Freedom of Information and Privacy Act Office is responsible for the management of the Freedom of Information Act (FOIA) & Privacy Act (PA) in accordance with 5 USC, and Public Law 106-554. The office staff provides information to military members, Department of Defense civilians, military family members, the American public, Congress and the news media.

Records Management

The concept of records management is to ensure that permanently valuable information is preserved and all other record information is retained, reviewed, and disposed of systematically in accordance with Army regulations, federal laws, the Freedom of Information Act and the Privacy Act. The mission of records management is to capture, preserve, and make available evidence essential for Army decisions and actions; meet the needs of the American public; and protect the rights and interests of the government and associated individuals. The objectives of Army record-keeping are to organize records stored on any medium and to ensure that records are complete, accurate, authentic, reliable, and trustworthy and can be found rapidly.

Publications and Forms

Publications are issued in the form of circulars, pamphlets, regulations, staff memorandums, supplements, and policy statements and should be reviewed every 18 months.

Official Mail and Distribution

This office provides incoming and outgoing official mail and distribution services to units/organizations. Services provided are sorting mail and distribution, delivering and distributing mail, processing accountable mail, and metering of outgoing official mail.


The purpose of military correspondence is to create a standard of acceptance for written communication in the Army. Army Regulation 25-50, Preparing and Managing Correspondence, provides clear instructions for the preparation of all correspondence. It also reduces the time needed for training in this area, reduces the cost of preparing correspondence, and standardizes the preparation and distribution of correspondence.