ID CARD PROCEDURES DUE TO COVID-19

Is your military ID card expiring, but with social distancing and stay-at-home orders in effect, you aren't sure whether you'll be able to renew it?

The Defense Department has changed the process to allow service members and civilians to temporarily extend the life of their cards as the nation battles the COVID-19 pandemic. These extended cards that appear expired on their face can continue to be used for access to benefits, including health care and entry to installations and buildings and to systems and networks.

The latest updates to the DEERS/ID Card Office procedures are based on newly released COVID-19 ID Card Policy Guidance to the DoD. The highlights include:

  • USID cards, such as dependent and retiree IDs that expire between Jan. 1, 2020 and June 30, 2021 will be honored until June 30, 2021.
  • The issuance of CACs is limited to initial issuance or reissuance of an expired CAC within 30 days of expiration. CACs will not be reissued due to printed information changes, such as name changes or promotion.

Due to a surge of customers with expiring CACs and continuing system outages, the current appointment availability has an approximate one-week wait. We do our best to accommodate those with malfunctioning CACs as soon as we can. Please call the DEERS/ID Card Office at 520.533.1645 or 1608 and leave a message.

For more information and instructions, see attachments below.

UPR005612-20_SIGNED.JPGPolicy Guidance Extension for ID Card Operations for COVID-19

 

 

Temporary Acceptance thumbnail.JPGTemporary Acceptance of Expired DOD Credentials during COVID-19

 

 


Modified Ref a USD (PR) Policy Guidance for ID Card Operations COVID19.JPGModified Policy Guidance for ID Card Operations for COVID-19

 

 

Our Basic Procedures
Customers are required to have an appointment.  Customers must present valid identification and required documentation at the scheduled appointment.  Sponsors must accompany their Family members at all times.  However, this facility does accept power of attorney in the absence of the Sponsor, or a DD Form 1172-2 that is generated by a DEERS/ID Cards Facility or online by visiting: https://www.dmdc.osd.mil/self_service/rapids/ and follow the steps
to generate a DD Form 1172-2. You must have a CAC reader to complete the DD Form 1172-2 online. The form has to be generated within 30 days prior to your appointment.

All individuals requesting a replacement for a lost or stolen CAC are required to present documentation from their local security office or CAC sponsor, confirming that the CAC has been reported lost or stolen.  The individual will still be required to produce 2 forms of ID from the "acceptable form link" to acquire a new CAC.
Documentation Required for ID Card Issuance

CAC:  Active Duty, Reserve, Guard, Civilian, Contractor, NAF, and AAFES

  •   Promotion orders, E4 or above (if rank change)
  •   Two valid forms of ID (click link below)
  •   Enterprise email address if Department of Army (mail.mil) - not required for CAC issuance
  •   Contractors must be verified in CVS (every time a card is issued)

Geneva Convention CAC: 

  • Contractor – must have a SPOT LOA (Letter of Authorization) with the proper boxes checked.  
  • Civilian – Copy of Orders generated and completed through the DTS, or a completed DD Form 1610.

Retired Military:  DD Form 214 or retirement orders and two valid forms of ID (click link below)

Individual Ready Reserve  (IRR):  DD Form 214 and two valid forms of ID (click link below)

Dependent ID:   **Sponsors must accompany their Family members at all times. However, this facility does accept power of attorney in the absence of the Sponsor, or a DD Form 1172 that is generated by a DEERS/ID Cards Facility within the last 90 days.

  • Spouse – Two valid forms of ID (click link below) (Medicare Card if turning age 65.
  • Un-remarried Widow – Two valid forms of ID (click link below) (Medicare Card if turning age 65)
  • Former Spouse – Two valid forms of ID (click link below) (Medicare Card if turning age 65).
  • Dependent under age 18 - No ID necessary
  • Dependent over age 21 – (Student) – Two valid forms of ID (click link below), Letter from school registrar office stating full time enrollment (Verification from Clearing House is also acceptable), and the expected graduation date at accredited college.
  • Dependent over age 21 – (Incapacitated Child) –  Two valid forms of ID (click link below), Current Dependency Determination* Medical Sufficiency Letter
  • Other Dependent – (Parent, Parent-in-Law, etc) – Two valid forms of ID (click link below), Current Dependency Determination.

Dependency Determination*
*(Dependency Determination must be completed every four years or status change)

DAV (initial issuance):  Two valid forms of ID (click link below), letter from VA stating member is 100%

Disabled and authorizes commissary and exchange privileges and DD Form 214.

acceptable IDs thumbnail.JPGClick for a list of valid forms of ID

 

 

Ways to Verify and Update DEERS

•  ON-LINE:  You have two options for updating personal information online:

Visit the DEERS Web Site at:  https://www.dmdc.osd.mil/appj/address and follow the steps to update your address, email address, and phone numbers on line. (MUST have CAC or DFAS PIN)

Via the Beneficiary Web Enrollment Web Site at: https://www.dmdc.osd.mil/appj/bwe/indexAction.do  This site is linked directly to the DEERS database, so when you update your information via this portal, it not only updates DEERS, but also with your regional contractor. (MUST have a CAC or DFAS PIN)

 •  BY PHONE:  Call the Defense Manpower Data Center Support Office at 1-800-538-9552 to update your addresses, email address, and phone number. (TTY/TDD for the deaf: 1-866-363-2883)

 •  BY FAX:  Fax address, email address or phone number changes to the Defense Manpower Data Center Support Office at 1-831-655-8317.

 •  BY MAIL: Mail changes to the Defense Manpower Data Center Support Office. You must include supporting documentation if you are updating a Family member’s status:

Defense Manpower Data Center Support Office
ATTN: COA
400 Gigling Road
Seaside, CA 93955-6771

•  IN PERSON: To add or remove Family members, visit a local DEERS office. You can search for an office near you by visiting http://www.dmdc.osd.mil/rsl/. Call the office first to verify location and business hours. Please click on the icon below to make an appointment for the Fort Huachuca DEERS & ID Cards Facility.

Requirements for DEERS Enrollment

Spouse – Marriage Certificate, Birth Certificate (preferred), Photo ID, and Social Security Card

  • Former Spouse – Marriage Certificate (original), Divorce Decree (original), complete set of DD Form 214’s or statement of service, and two valid forms of ID

Dependent Child – Birth Certificate (original), Social Security Card

  • Newborn Child – Newborns can be entered into DEERS within the first 90 days. Sponsor must present a Certificate of live birth authenticated by the attending physician or other responsible person from a U.S. hospital or medical treatment facility.
  • Dependent Stepchild – Birth Certificate, Social Security Card, and Marriage Certificate
  • Illegitimate child of Male Sponsor – Birth Certificate, Social Security Card, court documentation showing paternity was judicially determined or appropriate documentation of the state with  jurisdiction (where mother and child currently reside)
  • Adopted Child – Final Adoption Decree, Birth Certificate, and Social Security Card
  • Ward – Court documentation naming sponsor guardian for minimum of 12 consecutive months, Birth Certificate, Social Security Card
  • Dependent Child over age 21 (Student) – Letter from School Registrar Office
  • Dependent Child over age 21 (Incapacitated) – Current Dependency Determination, Medical Sufficiency Statement

Other Dependent (Parent, Parent-in-Law, etc) – Current Dependency Determination, sponsor’s or spouse’s birth certificate reflecting parent’s name, and social security card

DAV – Photo ID, Birth Certificate, letter from VA stating member is 100% disabled and authorizes commissary and exchange privileges and DD Form 214

Retired Military – Photo ID, Retirement orders or DD Form 214 (Reserve Retired – bring Retiree Letter)

IRR – Photo ID, DD Form 214

If you have any questions or are unsure of any of the requirements listed above please call (520) 533-1608/1645.

Dependency Applications

To be considered sufficiently dependent upon the Sponsor, the claimed dependent’s qualifying income must be less than 50% of his/her expenses and the member's contribution must exceed 50% of the dependent's expenses. This can include:

•  Parent, parent-in-law, step-parent, parent by adoption, or any person who stood in loco parentis to the member for at least five years prior to the member's emancipation.
•  Ward of a court who is unmarried and placed in legal and physical custody of the member for a period of at least 12 consecutive months.
 
For more information, visit Whitside Hall during normal duty hours.
 
 

References: AFI 36-3026 Identification Cards for Members of the Uniformed Services, their Family Members and other eligible personnel.