How to Get Clearing Papers

Enhanced S1 & Chain of Command Involvement for Seamless Out-Processing

This update focuses on improving the process by enhancing S1 & Chain of Command involvement and ensuring a seamless Out-Processing experience for all Service Members.

Out-Processing Control Center (OPC) PAR IPPS-A Instructions

To initiate out-processing procedures in IPPS-A, Service Members (SM) must submit a Personnel Action Request (PAR) through their unit's S1 no later than (NLT) 20 days. The S1 will then route the request to the Out-Processing Control Center for review in IPPS-A.

Starting the process early (20 days prior) is crucial to ensure a smooth and timely out-processing experience. This allows for administrative processing, corrections, and the issuance of clearing papers with enough time to complete all required steps before the final out-processing date.

Process Breakdown

Step 1: Initiate the Process

Submit an Admin Records Correction PAR as follows:

Admin Records Correction > Other > Clearing Papers

Attach any required supporting documents, as listed below and submit the PAR.

Upon submitting the PAR, it will automatically route to the S1 pool for action. Clearing papers will be issued to the S1/Soldier NLT 14 business days prior to the date of departure (IPPS-A Absence) for PCS or the report date to the separation center/retirement services office for separating/retiring Soldiers.

PCS Soldiers Only

Submit the PAR through S1 20 days prior to the date of departure (IPPS-A Absence Request Form).

Required Documents:

  • IPPS-A PCS Absence Request (Leave Form)
  • Orders and Amendments

Army Sponsorship Program (T.A.S.P.):

Mandatory: For PVT-SSG, 2LT-CPT, WO1-CW2

Optional: For SFC-CSM, CW3-CW5, MAJ-COL

Unit Review and Forwarding

Unit S1 Review

Your unit's S1 will review the PAR and supporting documents.

Routing

If the S1 recommends approval, the PAR will be forwarded to the Military Personnel Division (MPD) Out-Processing Control Center for review in IPPS-A.

Recommendation:

S1 should establish a workflow template for clearing papers (e.g., OPC > S1 > OPC) to streamline the process of requesting both clearing papers and the final out packet with the same PAR.

Out-Processing Control Center

OPC will issue clearing papers through IPPS-A 14 business days prior to 1st day of Absence Request Leave or Transition Report Date.

OPC will issue the following documents:

  1. Installation Clearance Record DA 137-2
  2. Unit Clearance Record DA 137-1
  3. Installation Clearing Map
  4. Info Sheet: North Out-Processing (Schofield Bks, Wheeler AAF, HMR)
  5. Info Sheet: South Out-Processing (Ft Shafter, JBPHH, PACOM, TAMC)
  6. ETS Only: Finance Separations Info Sheet

Note: Walk-ins

Exceptions: In-person pickups are allowed only for Soldiers with departure dates less than one week away or in special case-by-case situations. SM must provide S1 UDL or S1 email group box.

U.S. Army Garrison Hawaii | Military Personnel Division