Workforce Training and Development

OPORD 20-04 FS-HAAF Onboarding-Transition Procedures

Annex A - Supervisor Letter to New Employee Template

Annex B - Sponsor Guide

Annex C - Sponsor Checklist

Annex D - Sponsor Letter to New Employee Template

Annex E - Supervisor Guide

Annex F - Supervisor Checklist

Annex G - Army Employee Guide

Annex H - New Employee Checklist

Annex I - Sample Directorate Welcome Brief

Annex J - Onboarding Survey

Annex K - Onboarding Completion Certificate Template

Annex L - FS_Form_0011(H) HAAF Civilian Installation Outprocessing

Annex M - FS_Form_0011 Stewart Civilian Installation Outprocessing

Annex N - Exit Survey Questions

Employee:

Receives CPAC Welcome email

Employee prepares for first day procedures

Completes required paperwork

Supervisor:

Supervisor receives notice to prepare for new employee’s arrival

Supervisor assigns sponsor (if employee requested)

Supervisor sends welcome email to new employee, with a CC to the sponsor (if one has been requested)

Employee:

Completes CPAC-required forms

Meets and greets Sponsor (if one was requested)

Receives onboarding tools

Supervisor:

Meets employee after CPAC in-processing

Focuses on sharing Army culture, mission and values

Welcomes employee within organization, introduces to leadership

Provides onboarding tools

Employee:

Meets with supervisor to work on Performance Elements and Standards; learns leadership expectations

Enrolls in Foundation Civilian Education System (CES) Course

Supervisors also enroll in the Supervisory Development Course (SDC) CES Course

Completes Individual Development Plan (IDP)

Works on and completes mandatory training

Supervisor:

Identifies work requirements

Provides mandatory and work-related training requirements

Provides new team member with necessary tools to accomplish duties and clearly lay out expectations

Employee:

Completes the Foundation CES Course

Supervisors complete the SDC CES Course

Completes mid-point performance counseling session/IDP update

Completes mandatory training

Supervisor:

Completes mid-cycle counseling

Updates IDP as needed

Continues to provide guidance and seek feedback from new employee

Employee:

Completes onboarding requirements (Phases 1 through 5)

Completes onboarding survey

Schedules and completes annual performance appraisal session/IDP update

Completes mandatory training

Attends a Pre-retirement Seminar

Supervisor:

Recognizes positive employee contributions

Provides formal and informal feedback on performance

Coaches, counsels, and mentors employee along the way

Completes Performance Appraisal; closes out onboarding checklist

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(1) ConstitutionDay training: register and complete online at https://constitutionday.cpms.osd.mil/

(2) Ethics: register and complete online at https://www.jagcnet.army.mil/ by clickingon Legal Services, then selecting Initial Ethics Training for New Personnel underthe Ethics sub-heading.

(3) Foundation Course (DL-only): required for allCivilian Employee new hires in grades GS 1-15 and equivalent pay band/scale,hired after 1 October 2006.

(4) Operational Excellence (OPEX) for theWorkforce: Face-to-face training required for all Army Civilians(non-supervisors and supervisors). Generally available during the Garrison NewEmployee Orientation (NEO). Part of IMCOM’s Service Culture Initiative (SCI).Refresher training may be required.

(5) OPEX for Leaders: Face-to-face trainingrequired for all Army Civilian leaders (supervisors only). Available severaltimes per fiscal year by the Plans, Analysis, and Integration Office (PAIO).Part of IMCOM’s SCI. Refresher training may be required.

(1) AntiterrorismTraining (AT) Level I: register and complete online at https://jkodirect.jten.mil/Atlas2/page/login/Login..., then click on the Course Catalog tab, enterUS007 and click Search. Employees can then enroll in Level I Antiterrorism Awareness Training.

(2) Cyber Awareness Training: register and complete online athttps://cs.signal.army.mil/

(3) EEO Anti-Harassment and No FEAR Training:register online at https://www.atrrs.army.mil/. Once logged in, search for the training by clicking Course Catalog and enter 203A (non-supervisors) or 203B (supervisors) in the Course Number section. Once the registration has been approved,employees will receive an email and the training will be conducted using the Army Learning Management System (ALMS) platform.

(4) Information Security (INFOSEC) Program Training: register and complete online at https://www.lms.army.mil/ by clicking on the Mandatory Training link on the left-side menu, and selecting Launch next to Information Security Program Training.

(5) Operational Security (OPSEC) training:register and complete online at https://www.lms.army.mil/ by clicking on the Mandatory Training link on the left-side menu, and selecting Launch next to Army OPSEC Level I (Newcomers and Refresher).

(6) Personal Readiness (formerly listed as separate courses of Substance Abuse and Suicide Prevention training): register and complete Alcohol and Substance Abuse Prevention and Suicide Prevention training online at https://jkodirect.jten.mil/Atlas2/page/login/Login....Once logged in, click the Course Catalog tab,enter the course code (US011 for ASAP training and US006C for Suicide Prevention training) and click Search.Select enrollment in the Joint Staff Alcohol and Substance Abuse Prevention training and the Joint Staff Suicide Awareness and Prevention– Civilian Only training. Completion of both of these courses constitutes completion of the Personal Readiness requirement as detailed in AR 350-1.

(7) SHARP (Sexual Harassment/Assault Response and Prevention) training: register and complete online at https://www.lms.army.mil/ by clicking on the Search for Training à Search Catalog link on the left-side menu. Type in SHARP CES, and under either the Supervisor Lesson Course or the Foundation Lesson Course(whichever is appropriate to your current position), click on Begin Registration. Ensure the appropriate section(s) are checked, and click on Complete Registration. On the following page, you can click on Launch Content and the Launch button after that if the initial page does not load. If you have your popup blocker on, you may have to unselect that for the window to populate. The SHARP(Sexual Harassment/Assault Response and Prevention): Standing Strong was discontinued in December 2018. Employees may also attend the course in a face-to-face training capacity when available. Only one version (online OR face-to-face) is required.

(8) Threat Awareness and Reporting Program (TARP) course: register and complete online at https://www.lms.army.mil/ by clicking on the Search Catalog link on the left-side menu, entering TARP into the Search field, changing the Location to Any Location, and clicking Search.That search will return the result of U.S.Army Threat Awareness and Reporting Program (TARP) Course (Version: A). Click on the title of the course. On the next page, click the drop down arrow and select Current Registerable Initial Certification Path v2 which is found next to Select Path. A new drop down will appear entitled U.S. Army TARP Course#(date)-206. Once that has populated, click Register for Selected Path, and then Complete Registration on the next page. Complete the training by clicking Launch Content. Employees may also attend the course in a face-to-face training capacity when available. Only one version(online OR face-to-face) is required.

Ethics: register and complete online at https://www.jagcnet.army.mil/ by clicking on Legal Services, then selecting Online Ethics Training under the Ethics sub-heading.

(1) Manager’s Internal Control Program (MICP) training: IAW AR 11-2, all designated MICP personnel will complete initial training within 30 days of duty appointment. Refresher training will be completed annually for Internal Control Administrators (ICAs), and biennially (every other year) for Senior Responsible Officers (SROs), Assessable Unit Managers (AUMs), and Evaluators. Register online at https://www.lms.army.mil/ by clicking on the Search Catalog link on the left-side menu, entering Internal Control Program into the Search field,changing the Location to Any Location,and clicking Search. Select the appropriate training module, register, and launch the course.

(2) Safety Committee Members Safety Course: IAW 29 CFR 1960.58, all collateral duty Safety Officers on orders are required to complete this training when appointed. Register and complete online at https://www.lms.army.mil/ by clicking on the Search Catalog link on the left-side menu, entering Safety Committee into the Search field, changing the Location to Any Location, and clicking Search.Select the Safety Committee Members Safety Course, register, and launch the course..

TheCES program is the Army’s leader development program for all Army civilians. Itprovides progressive and sequential education for Army Civilians at keypositions throughout their careers. Courses of instruction are provided throughDistance Learning (DL) and resident instruction. CES courses are to be taken insequence over a period of time as Army Civilians progress through theircareers. Course applications are completed through CHRTAS.

(1) Foundation Course (DL-only): required for allCivilian Employee new hires in grades GS 1-15 and equivalent pay band/scale,hired after 1 October 2006.

(2) Basic Course (DL-only option available):Required for all Civilian Supervisors in grades GS 1-9 and equivalent payband/scale. Non-supervisors at the appropriate grade levels can attend in avoluntary status.

(3) Intermediate Course: Required for allCivilian Supervisors in grades GS 10-12and equivalent pay band/scale. Non-supervisors at the appropriate grade levelscan attend in a voluntary status.

(4) Advanced Course: Required for all CivilianSupervisors in grades GS 13-15 and equivalent pay band/scale. Non-supervisorsat the appropriate grade levels can attend in a voluntary status.

(5) Supervisor Development Course (SDC): The SDCis a DL-only course (for APF employees; NAF employees take a face-to-facecourse) that must be completed within the first year of placement in asupervisory position in accordance with the probationary period. Supervisorsare required tocomplete this as re-certification within 3 years of previous completion.Employees enrolled in the SDC have 120 days to complete the course from thedate of registration. If the course is not completed within this time frame,employees will be required to re-register and restart the course.