Mission Statement:
The Administrative Services Division (ASD) is responsible for providing overall support and serving as the principle US Army Garrison (USAG), West Point advisor for records management and printing, publications, and forms management. For information regarding Forms & Publications, Official mail Distribution and office symbols vist here.

Records ManagementWhat is ARIMS?

ARIMS, the Army Records Information Management System, is a role-based system managed and operated by the US Army Records Management and Declassification Agency (RMDA).  Its primary purpose is to provide authorized personnel with web-based tools and technology to manage both hardcopy and electronic Army records.

What is an ORL and why do I need an ORL?
Office Records List (ORL) is a subsystem, which allows an authorized user from a unit to create ORL’s. The ORL contains the ARIMS record category, category description, record title, record description, disposition, privacy act number, disposition authority, record number, permanent record status, prescribing directives and other pertinent information. In Accordance with AR 25-400-2, Office Records Lists are required and will be prepared to the greatest extent possible.

ARIMS REFERENCES:
ARIMS Website/Users Guide/Video
Records Management Staff Inspection Checklist  (Link to WP Checklist)

ARIMS Regulations:
AR 25-400-2 The Army Records Information Management System (ARIMS) (Link to WP Directives)
DA PAM 25-403 Guide to Recordkeeping in the Army  (Link to WP Directives)

Freedom of Information Act

What is FOIA?
The Freedom of Information Act (FOIA) is a Federal law that establishes the public’s right to existing records from Government agencies. The FOIA provides for prompt, maximum  release of Department of Defense records to the public unless such requested records are specifically exempted from mandatory public disclosure under the FOIA.   Only the Secretary of the Army and the Initial Denial Authority (IDA) may deny a request for Army records.

Who can file a FOIA?
Any person can file a FOIA request, including U.S. citizens, foreign nationals, organizations, universities, business, state and local government.

How do I file a FOIA?
Address your request to the Military Command or Installation likely to have the information you are seeking. Be sure to label the request “Freedom of Information Act Request,” preferably within the request record and on the envelope.   To view a sample FOIA Request memorandum, see FOIA references below.

FOIA REFERENCES:
Frequently Asked Questions  (Link to FAQ)
FOIA Request Form (Link to Letter)
FOIA Status
 
FOIA Regulations:
AR 25-55 The DA Freedom of Information Act Program
DOD 5400.7 DOD Freedom of Information Act Program

 

Personal Identifiable Information (PII)

What is PII?
Personally Identifiable Information (PII) is any information which can be used to distinguish or trace an individual's identity. It is any personal information which is linked or linkable to a specified individual. PII can be hard copy or electronic records stored within data bases or other applications on computers, laptops, and personal electronic devices such as blackberries.

What are some of your responsibilities with respect to PII?
Be able to recognize PII and safeguard it.
Only share PII with authorized personnel.

How do I report a PII Breach?
Anyone can report a PII breach by reporting it through the Privacy Act Officer at (845) 938-2964 or
(845) 938-7313.

PII REFERENCES:
RMDA Website (PII / Privacy Act)
Personally Identifiable Information (PII) (Link to PII Information)