Notification 1

Double Issues: CIFs are no longer authorized to change or increase the Department of the Army authorizations of quantities on Soldier’s Clothing Records. Any Soldier/ Unit that considers an increase for “anything above or beyond what is authorized on a Soldier’s OCIE record, the chain of command should submit a “Change Requests” through their Chain of Command to FORSCOM or ASCC/ACOM for processing.

Notification 2:

PCS Carry Forward Memorandum is not “AUTHORIZED”! Soldiers PCSing will conduct a Turn-In Appointment IAW DA 3645 (Organizational Clothing and Individual Equipment Record), all OCIE with “N” under the PCS Transfer Column is mandatory to turn-in. PCS Appointment: Walk-in (Check Out: CIF Levy Brief below for more information)

Notification 3:

All Soldiers must be in Duty Uniform (No civilian clothing or Physical Training Uniform).  The only exceptions will be Criminal Investigation Division and Military Police agents/investigators upon presentation of proper credentials.

Notification 4:

Schedule a CIF appointment, print Clothing Records, and confirm signatures @https://ism.army.mil/ism/SelfServiceServlet?nav.nav_id=ssMyClothing  to schedule ALL appointments, print clothing records and confirm signatures.  Please note that SMs will require an active CAC and their DoD ID must be present on their OCIE record to allow access.

Notification 5:

It is recommended Soldiers commence clearing CIF upon receipt of Military Orders but will not receive CIF Clearing stamp until Installation Clearing Checklist are presented to CIF.  CIF will perform out-processing procedures in ISM as per Post Directive.

CIF Service Requirements:

ISSUE PROCEDURES

Initial Issue

o ID Card, Orders, In-Processing Papers (DA Form 5123-1)

Supplemental Issue

  • Supplemental Issues (MOS Specific) gear will be issued during initial issue in processing at CIF (as applicable). In the event it was not issued during this time the following procedures apply.
    • ID Card, Orders or memorandum from Commander w/ Assumptionof Command Orders, stating the SMs Duty MOS.

 

    • FREE GEAR Issue:
      • There are 2 Cold Weather System offered by the Army. Extended Cold Weather Clothing System (ECWCS) and Flame-Resistant Environmental Ensemble (FREE). Both systems are a cold weather clothing system, however, ECWCS has 7 layers and FREE has 6 layers.  
      • Main difference is FREE is a flame resistant multi-layered, versatile, insulating system that is adaptable to varying operational and environmental conditions. The Flame-Resistant Environmental Ensemble (FREE) offers comfort and functionality in and out of aircraft, and armored vehicles. Both ECWCS and FREE are compatible with current issue personal protective equipment. Because both systems are an extreme cold weather system, basis of issue is 1 set per authorized SM.  
      • FS CIF issues level 5 & 6 FREE in exchange for level 5 & 6 ECWCS. FREE has been fielded and is now in the sustainment phase at CIFs. 
      • FREE is a Supplementary or MOS specific Issue and requires SM Orders or commander’s memo to determine SM is working in a duty MOS with a requirement.
      • The following MOSs are authorized for Active Army during Peacetime and Periods of Mobilization:
      •  MOS Authorized/ On Flight Status or a member of an Armor Crew Team

                               -        PER WARRANT OFFICER MOS 151A, 152B, 152C, 152D, 152E, 152H, 153A, 153B, 153D, 153E, 153L, 153M, 154C, 154E, 154F, 155A, 155E, 155F, 155G

                             -        Per Enlisted MOS 15J, 15R, 15S, 15T, 15U, 15X, 15Y

                           -        Per Officer AOC 15A, 15B, 15C, 67J

                           -        Per 11, 12, 13, 19 Series

Maternity Issue

o ID card, Memorandum from the Commander w/ Assumption of Command orders

DA Form 1687 Example

DA Form 3161

DA Form 7923

CIF LEVY BRIEFING

All CIF Out processing

*Carry forward memorandums are no longer accepted at CIF per TACOM guidance.  All “N’s” in the PCS column must be turned in. Items not turned in will require a Statement of Charges.  IOT avoid a delay when clearing CIF, it’s highly recommended upon receiving orders that the Solider print their Clothing Record and verify the items allowed to be carried forward and items with mandatory turn in requirements; OCIE with “N” under the PCS Transfer Column is mandatory to turn-in.
- All Woodland, Desert and UCP patterns are required to be turned in. Individuals with excess or more than the current Basis of Issue (BOI) are required to turn in the excess.  i.e. 2 or more of any type of helmets, 2 or more of any combination of IOTVs and MSVs, etc.
- Ballistic plates must be hand carried to/from deployments and IAW EXORD 159-23 are not authorized to be shipped in HHGs.
- It is recommended Soldiers commence clearing CIF upon receipt of Military Orders (90 days or less from Final Out Date)
-MEB & Administrative Separation must return to CIF upon receipt of Orders & Installation Clearing Papers number IOT to receive a CIF Clearance Stamp.

Permanent Change of Station (PCS):

  • Appointments required
  • ID Card, Orders and Installation Clearing Papers is required at appointment

ETS & Retirement

  • Appointments required
  • ID Card, Orders and Installation Clearing Papers is required at appointment

Medical Evaluation Board (MEB)/ Administrative Separation:

  • Appointments required
  • MEB (Only): Present Memo signed by Integrated Disability Evaluation System (IDES) Chief
  • Soldiers Administratively Separating: Appointment Needed during Operating Hours
  • Administrative Separation: Present memo signed by Company Commander (O-3 or Above)
 
  • Note: Disciplinary Chapters require an escort that is at least an E-5 and above or same rank or higher than the Soldier being Separated
  • Conduct a Turn-In Appointment IAW DA 3645 (Organizational Clothing and Individual Equipment Record), all OCIE with “N” under the ETS Transfer Column is mandatory to turn-in
  • Soldier must be in Military Uniform (No PTs)
  • ID Card, Orders and Installation Clearing Papers number is required at appointment
  • MEB & Administrative Separation must return to CIF upon receipt of Orders & Installation Clearing Papers IOT to receive a CIF Clearance Stamp

CIF Example Packets

DX REQUIREMENTS

Direct Exchange (DX) Requirements:

Direct Exchange (DX) occurs for Size or Damaged OCIE. 
Unserviceable items will have a damage statement signed by the commander and Assumption of Command orders, dated NLT 30 days prior to the visit to CIF.
Note: DX for Pattern (change to OCP) will occur, if OCP is available at the time of your appointment.

*Carry forward memorandums are no longer accepted at CIF per TACOM guidance.  All “N’s” in the PCS column must be turned in. Items not turned in will require a Statement of Charges.

CIF UNIT SERVICES

RECON

Reconciliation of organizational clothing and individual equipment records with documented personnel losses:
  a. All units will conduct QUARTERLY reconciliations of OCIE records with the CIF, IAW DA Pam 710-2-1, para 10-15.  It is made to determine if Soldiers have departed without clearing CIF.
  b. Reconciliation Process: Compare Organizational Clothing and Individual Equipment (OCIE) Records (DA Form 3645 and 3645–1), with the list of personnel losses received from the   Commander of supported units. Unit commander will ensure each Soldier has all items indicated on the Clothing Records.  If the individual has departed and there is no record in ISM of the OCIE being turned in to a CIF facility, then the unit is responsible for submitting a FLIPL to adjust accountability and responsibility.
 c.  Quarters are established by FISCAL Year, 1st Quarter (1 Oct – 31 Dec), 2nd Quarter (1 Jan – 31 Mar), 3rd Quarter (1 Apr – 30 Jun) and 4th Quarter (1 Jul – 30 Sep).
d.  Units will coordinate with the CIF PBO/Manager via CIF Customer Service Email:  USARMYFtStewartASC406-AFSB-Mail_listCIFCustomerService@army.mil. In the event a Unit is delinquent, on its quarterly recon the Unit Commander will be notified and all Services will be suspended until the reconciliation is completed.
e.  Request for RECON, unit MUST provide Assumption of Command Orders, IPPS-A Readiness Report (incl. DoD ID), DA Form 1687 (attached), Personnel Status Report (attached), signed by the Unit Commander. Reports must be in alphabetical sequence, regardless of rank. As a minimum, the roster will contain the rank, full name, duty MOS, social security number and DEROS of the individual. Any personnel attached/detached from the unit must be listed on the roster.
f.  Commanders must maintain assumption of command orders on record at the CIF. Commanders are also responsible for providing a valid Delegation of Authority Card (DA Form 1687) for their supply personnel for the purpose of picking up duplicate copies of clothing records, and additional OCIE requirements.

FLIPLs

FLIPLs: Units should submit all FLIPLs thru eFLIPL IAW AR 735-5.
DD 200 should include Unit assigned FLIPL/ Inquiry number, Soldiers Full name/ Last 4 SSN or DoD ID, NSN/LIN, QTY as listed on current Clothing Record, and ensure all  OCIE listed is on the SMs Clothing Record.
FLIPL Exhibits, should include Soldiers Clothing Record, FLIPL Checklist (DA Form 7531) and all documents associated with the current investigation i.e. Police Report or Statement of Charges or Sworn Statement.    

HANDRECEIPTS

 

3 Ways to make Appointments for CIF?

 

1. Schedule Online yourself using a CAC enabled computer at the link below.

https://ism.army.mil/ism/SelfServiceServlet?nav.nav_id=ssMyClothing

2. An email to CIF with your DODID and type of transaction @

USARMYFtStewartASC406-AFSB-MAIL_listCIFCustomerService@army.mil

3. Call Us @  571-801-0363/0367/0370/0364

 

 

Got a Questions for CIF?

 
Send us an email @:

USARMYFtStewartASC406-AFSB-Mail_listCIFCustomerService@army.mil.

Or Call Us @  571-801-0363/0367/0370/0364