Installation Access

INSTALLATION PASSES FOR VISITING FAMILY MEMBERS

In accordance with AE Regulation 190-16, family members visiting DoD ID card holders stationed in U.S. Army Europe may only be issued an installation pass for unescorted access under the following conditions:

• The visitor is an immediate family member. Immediate family members consist of the requester's sons, daughters, parents, brothers, sisters, mother-in-law, father-in-law, brothers-in-law, sisters-in-law, grandparents and grandparents-in-law.
• The DoD ID card holder resides on an access-controlled installation.
• The visitor (age 18 and older) presents a valid Fuehrungszeugnis issued within the last year, from the visitor’s country of residence (must be translated into English or German).
• U.S. visitors (age 18 and older) must have a U.S security check. This can be obtained prior to the visitor's arrival by submitting a copy of their passport and social security number to IACS (usarmy.ansbach.id-europe.list.iacs@army.mil). This process can also be done after visitor’s arrival, but guest should keep in mind processing time is between one to two business days for the background check.
• U.S. visitors need to provide a copy of their flight itinerary or Visa.

Visitors who do not meet the above requirements may be signed-in at the gate daily and escorted by a DoD ID card holder.

SHORT TERM PAPER PASS

DoD ID card holders aged 18 or over who are registered in IACS and have sign-in privileges, may sign in up to four visitors at the installation gates. Visitors must be able to provide a state-issued ID card (European Union members) or passport and are required to be escorted at all times while on the installation. Minors aged 10 and under do not require a paper pass, but must be accompanied at all times.

EXTENDED BASE ACCESS

Personnel who have sponsorship privileges wanting to get someone installation access for longer than 24 hours will need to complete and submit the following paperwork to IACS:

• ·         AE Form 190-16F
• ·         Passport or personalausweis of person getting access
• ·         Personal Good Conduct Certificate from citizenship country, if not a US Citizen (person getting access)
• ·         Sponsor fills out the National Crime Information Center (NCIC) memo. U.S. citizen gaining access do not sign.

All documents must be scanned and emailed to IACS encrypted from a government email. If a government email is not available, they can send them in via DoD Safe.

IACS Email: usarmy.ansbach.id-europe.list.iacs@army.mil

Requests must be submitted no later than three business days prior to requested access if an NCIC check is not required (non-US Citizens) and five to seven business days if an NCIC check is needed (U.S. citizens). If approved, a copy of the approved AE Form 190-16 will be returned to the sender as verification of approval. Access rosters are delivered to the Access Control Points (ACPs), the entry gates, Monday, Wednesday and Fridays not including federal holidays.

Individuals granted access are not required to stop at the Visitor Control Center (VCC) to obtain access, they will just pull into the ID check lane and inform the guard that they are on an access roster and provide a valid photo identification (passport, driver’s license, state ID, etc). Once verified they will be authorized unaccompanied access to all installations marked approved on the AE Form 190-16. We can only approve access to installations within USAG Ansbach.

Any questions regarding access rosters can be directed to the IACS email or Garrison Physical Security at usarmy.ansbach.id-europe.list.des-physical-security@army.mil

SPONSORSHIP

All government sponsors must be appointed in writing by a GS-13/LTC or above in the chain of command of an organization using DD Form 577 and have completed the sponsor training in ALMS. The DD Form 577 and training certificate must be sent to the appropriate IACS office via e-mail.

Appointed individuals are authorized to sponsor at the U.S. Army Europe, garrison or installation levels based on their grade/rank. Contracting officers (KOs), Contracting Officers Representatives (COR/ACOR/SCOR) may sponsor at the USAREUR level regardless of their rank. CORs must submit a copy of the COR appointment letter showing the date of their appointment along with the DD Form 577 and training certificate.

        SPONSORSHIP LEVELS:

• USAREUR: Supervisors in the grade/rank of GS-13/LTC/NF-5/C-8 or above.
• Local Garrison (Garrison sponsor assigned to): Supervisors in the grade/rank of CPT/1SG/MSG (E-8)/CW3/GS-11/NF-4/C-7 or above
• Single Installation (Installation sponsor assigned to): Supervisors in the grade/rank of LT/SFC/CW2/GS-9/NF-3/C6A or above

ACCESS ROSTER

Access rosters are used to provide access when issuing a paper pass or installation pass is impractical or not authorized. Access rosters may be submitted by a DoD ID card holder registered in IACS with sign in privileges.

• Access roster requests (AE Form 190-16F) must be sent via encrypted e-mail from an official e-mail account (.aafes.com, .eu.dodea.edu, .gov, .mil, .NATO) at least three business days prior to the date of requested access.
• Contractors and vendors must submit a copy of their passport or European Union (EU) ID and, if required, a visa or work permit along with a copy of a current (less than 12 months old) Good Conduct Certificate (GCC) or their country's equivalent. A certified translation is required if the GCC is not in English, German, or Italian.
• U.S. citizens require a background check submitted by IACS to the National Crime Information Center. This can be done with use of the individual’s passport and social security number. If resulted with a positive criminal history, an individual cannot be placed on the access roster. They must be always escorted / signed in by the sponsor.
• In Germany, U.S.-based contractors in country for more than four days must submit a copy of an approved BACO-90 "Request for confirmation of exemption from a requirement to obtain a work permit." For more information about the BACO-90 process, call the access control office.