OUT PROCESSING OVERVIEW
Outprocessing the installation is governed by AR 600-8-101. The DA Form 137-1 (Unit Clearance Record) and the DA Form 137-2 (Installation Clearance Record) are the two forms that will guide the Soldier through the outprocessing program and specify which activities and offices at the unit/battalion and installation/community levels the Soldier must clear before departing the losing installation. The two forms are required for all Soldiers departing on a Permanent Change of Station (PCS) or transitioning from active duty.
Soldiers being reassigned between organizations located on the installation will not be required to process through the Central Clearance Facility as most, if not all, of their required processing will be at the battalion/unit level of the losing and gaining units. Please refer to the On-Post Transfer Guidance available from III Corps.
PERMANENT CHANGE OF STATION (PCS)
Soldiers who PCS or transition from active duty will report to the Central Clearance Facility no later than 14 duty days prior to the scheduled departure date to receive a briefing on installation/community level clearance procedures. Soldiers in the grades of E-4 and below will be required to attend a classroom brief held every Monday through Thursday at 9:00 a.m. in Room B112 located in the Copeland Center (Building 18010). Soldiers will be required to have two copies of an approved leave form with control number and two copies of their orders. Soldiers who attend the classroom briefing will be informed of the date and time to return to receive the installation clearing papers.
Soldiers under chapter orders required to attend the classroom brief. On a case-by-case basis, an escort may be appointed to ensure the Soldier outprocesses all required activities. Chapters 5-17, 9, 10, 13 and 14 are required to have an NCO escort. The NCO escort will be required to attend the classroom brief with the Soldier. The NCO escort must be appointed on a memorandum signed by the Commander.
WHAT TO EXPECT WHEN OUT PROCESSING
Soldiers in the grade of E-5 and above will complete the Central Clearance briefing online. Soldiers will be required to scan the required documents to the Central Clearance office to the email address provided in the briefing slides and located at the bottom of the data worksheet. An email will be sent to the individual informing them of the necessary paperwork received and when the clearing papers will be sent to the email address provided on the data worksheet. Issues noted with the clearing packet received will be sent back to the Soldier with a brief explanation informing them of the necessary corrections needed. The complete packet must be resubmitted as the mailbox for incoming packets has limited space. For Soldiers who choose to physically drop their clearing packet off, they will be provided information on the date and time to return and receive the installation clearing papers.
Soldiers may also be cleared in absentia when unavailable for clearing themselves. The unit will be responsible for appointing an NCO to clear the Soldier. The NCO will require a memorandum signed by the Commander authorizing the clearing.
Soldiers on PCS assignment instructions to an overseas location (this includes Alaska and Hawaii) will be required to have a current HIV test (cannot be older than 4 months from the date of arrival to the gaining installation) and be current on all immunizations. Once clearing papers are received, Soldiers should report immediately to the Installation’s Medical Outprocessing Section for immunization screening. The medical staff will then instruct Soldiers on the next necessary steps.
Installation Support Modules (ISM)
- Upon receipt and verification of Soldier documentation after his/her briefing, the Soldier's information will be entered into ISM.
- The designated agency has 48 hours (2 business days) to pre-clear Soldiers after entry is made.
- Soldiers can pick up their installation clearing papers 2 working days after attending the 9:00 a.m. briefing held in room A209.